Notice of Annual General Meeting

“The Board has called an AGM for 24th September next at 7pm at the Clubhouse.

It is really important for the health of the Club that it is well attended and that everyone who can participates in this event.

Please remember you need to have paid your sub and be over the age of 18. 

I would remind you that both the Rules and Articles are on the Website as to conduct of the meeting.

If you have any query please let me know

Any member who wants a copy of the Company's full Annual Report and Financial Statements prior to the AGM can obtain these from Robin Johnson - tel 01395 578433  or This email address is being protected from spambots. You need JavaScript enabled to view it.  

SRFC Ltd - summary financial statement 2011-12

If you want to stand as a candidate for election then please let me know and I will send you a form.

Nominations should be in by 17th September.

If you cannot be present but wish to vote by proxy again please let me know.

I can deal with this pretty much until the AGM itself if you find yourself unable to attend at short notice.

The Board has suggested that other business questions be submitted in writing.

This is to deal with matters not on the Notice of AGM and is intended to give structure to the meeting.

Members will have an opportunity to ask questions on the business in the AGM Notice as it arises.

If anything else occurs to you on the evening you may of course raise it. 

My contact details are on the Notice. I will be responding after the 3rd of September.

Colin Chesterton

Secretary Sidmouth Rugby Football Club Limited.”

 

Sidmouth Rugby Football Club limited

Notice of Annual General Meeting 

Notice is hereby given that the General Meeting (Meeting) of Sidmouth Rugby Football Club Limited (Company) will be held at The Club House The Blackmore, Heyden’s Lane Sidmouth on 24th September 2012 at 7pm to transact the following business:

To receive from the Board the Club’s Accounts

To receive from the Board a report of the Club’s activities since the last AGM

To appoint the Club’s Independent Examiner

To consider and vote on the following Resolution proposed by the Board being

a)      The Definition of Secretary in Article 1 shall be amended so as to read “means the secretary of the club appointed from time to time in accordance with these Articles and who may also be the Company Secretary for the purposes of the Companies Acts”

b)      A new article shall be added namely;

“27.3 If following a vote in accordance with this Article, an identical number of votes are cast for a Director’s post the Chairman of the Board shall have a casting vote save that if the post is that of the Chairman the casting vote shall be that of the Vice Chairman”

To elect one Director. Colin Chesterton who is due to retire in accordance with Article 24 (but is eligible for re election) to be appointed in accordance with Article 27

To elect two Directors. During the course of the year Malcolm Barratt and Malcolm Wharton were co opted by the Board. The Board recommends that they be elected in accordance with Article 27

To consider changes made by the Board to the Club Rules.

To transact any other business as may be brought before it 7 days notice in writing having been given to the Board.     

By order of the Board

Colin Chesterton

Director

Sidmouth Rugby Football Club Limited

Registered Office Hertford House Southernhay Gardens Exeter EX1 1NP

24th August 2012

Notes to the Notice of Annual General Meeting

To be eligible to vote you must be a member over the age of 18 and paid your membership fee for the 2012/13 season. To be a candidate for election to the Board, to propose or second a candidate all must be eligible to vote.

For Nomination for Candidate Forms, Proxy Votes or a written request to transact any other business please contact Colin Chesterton at This email address is being protected from spambots. You need JavaScript enabled to view it. or write to him at Rose Cottage, Dolphin Street, Colyton EX24 6LU .